Free for Webboxed clients
One signature style for your whole team.
Your company sets the look once. Everyone else types their name and gets a signature that pastes cleanly into Gmail and Outlook, plus a contact card with a QR code.
Already made one? Sign in to update it. New company? Request access.
Built for Gmail, Outlook on the web and Outlook desktop. Every number and link is clickable.
Each person gets a page with Call, WhatsApp and Save contact, and a QR for the signature or print.
Admins set logo, colours and layout once. Staff only add their own details, so every email matches.
New to Signatures?
It's free for Webboxed clients. Request access and we'll set up your company, usually within a working day.
Sign in
Welcome back
Enter your work email and we'll send you a 6-digit code. Admins go to the company design. Everyone else goes to their signature and contact card.
Free for Webboxed clients
Request access to Signatures
Tell us who you are. We'll check your account and set up your company, usually within one working day. You'll get an email when it's ready.
Company setup
Check your inbox
We sent a 6-digit code to . It proves you belong to , so nobody else can change your company's signature.
No email? Check your spam folder, or .
Company setup
How your team's signatures look
Everything here is saved for your company. Employees only add their own name, title and numbers.
Company
Brand
PNG, JPG or SVG. We convert to PNG.Company links
Shown as icons. Leave empty to hide.Layout
What employees fill in
Name, title and email are always included.Contact cards
A public page per person, with a QR code.Extras
Who can edit this
· layout set by your company
Your details
We email the signature with paste steps for Gmail, Outlook on the web and Outlook desktop, then forget it.
Sent to
It should arrive in a minute. If you don't see it, check your spam folder. You can also copy it straight from here.
- Open Gmail, click the gear icon, then See all settings.
- On the General tab, scroll to Signature and click Create new.
- Name it, then paste into the box (Ctrl+V or ⌘V).
- Under Signature defaults, pick it for new emails and replies.
- Scroll to the bottom and click Save Changes.
- Open Outlook on the web (or the new Outlook app) and click the gear icon.
- Go to Account › Signatures and click New signature.
- Name it and paste into the editor.
- Choose it as the default for new messages and replies, then click Save.
- Outlook for Windows (classic): File › Options › Mail › Signatures. On a Mac: Outlook › Settings › Signatures.
- Click New, name it, and paste into the edit box.
- Set it as the default for new messages and replies, then click OK.
- If the layout looks off, open the .htm file attached to our email in your browser, press Ctrl+A then Ctrl+C, and paste again.
You're invited
Create your company email signature
Your company has already set the design. Add your details and it's ready to paste into Gmail or Outlook, in about a minute.
- 1Enter your work email
- 2Add your name, title and numbers
- 3Copy it into your mail app
Team
Invite your team
Everyone with an email can make their own signature in your design. Share the link, or send invites by email and see who's done.
Share the invite link
Post it in WhatsApp, Slack or Teams. Only emails can use it.
Put it on a slide or a poster in the office.
Invite by email
We send each person a branded invite with a button to start.
Who's invited
Webboxed only
Requests and companies
Approve a request to create the company. The client gets an email and can sign in to set it up.
Waiting for approval
| Company | Contact | Message | Received | |
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Companies
| Company | Domain | Owner | Created | Sends | |
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Add a client directly
For a client who hasn't sent a request. They become the owner and get the welcome email.